form. Section I · A-Z formation terms
Intercompany Solutions offers a digital Dutch BV formation service coordinating notarial deed, identity verification, qualified electronic signature and KVK registration. The four-step process takes 3-5 business days for a fixed fee of €2,299, with one specialist handling the entire process from initial consultation to full registration.
Intercompany Solutions provides a digital Dutch BV formation service that simplifies incorporation for founders worldwide. The process coordinates with a civil-law notary to prepare the digital deed, complete identity verification, execute a qualified electronic signature and register the new company with the Dutch Business Register (KVK). The complete service takes 3-5 business days for a fixed fee of €2,299, with one specialist managing all steps from initial consultation to final registration.
Intercompany Solutions runs a four-step formation process beginning with your first consultation and continuing through to your fully registered Dutch company. You send your documents once, after which the team handles the notary and KVK process, keeping you informed of progress and timing. The service charges a fixed fee of €2,299 for remote formation, covering coordination and administration. Document verification and notary scheduling affect the overall timeline; complex cases or scheduling conflicts may extend timings.
The process begins with a free consultation within one working day. The specialist discusses your proposed company structure, shareholder and director information, and intended business activities. This conversation also confirms whether your circumstances meet the chosen notary's requirements for digital incorporation, which may depend on your location, identification documents and the company structure you plan.
After the initial consultation, you provide your documents once. The service collects the information required by the civil-law notary, including founder identification, shareholder and director details, company name, and intended company activities. The notary reviews these documents to confirm eligibility, prepare the digital deed of incorporation and articles of association, and verify the identity requirements for the qualified electronic signature.
Digital incorporation requires a qualified electronic signature accepted by the chosen notary. You complete identity verification according to the notary's requirements and sign the digital deed using the qualified e-signature method specified by the notary. The specialist coordinates the technical process, ensuring the notary and signature system remain aligned.
Once the notary completes the deed, the service handles the final KVK registration. The Dutch Business Register receives the incorporation documents from the notary and processes the registration. Your specialist confirms when the company is fully registered and provides your registration details and company documentation.
| Aspect | Digital Incorporation via Intercompany Solutions | Traditional Route |
|---|---|---|
| Coordination | One specialist manages notary and KVK process | Founder finds notary, tracks each step separately |
| Location | Remote process; no travel required | May require in-person meetings with notary |
| Timeline | 3-5 business days stated | Varies with notary and KVK scheduling |
| Fee | €2,299 fixed | Notary fees vary by structure |
| Specialist continuity | Same specialist from first call to KVK registration | May involve multiple providers or intermediaries |
Digital incorporation removes the requirement for overseas founders to travel to the Netherlands or arrange in-person notary meetings. A founder from the United States, United Kingdom, Europe or any other country can complete the process remotely, provided their circumstances meet the notary's eligibility criteria. This digital route is valuable for founders establishing their first Dutch company from abroad or managing formation alongside existing international operations.
The notary remains responsible for the deed and incorporation regardless of the digital route. The chosen notary must confirm your eligibility, accept your identity verification method and approve the qualified e-signature before incorporation proceeds. Intercompany Solutions facilitates these requirements but does not remove the notary's gatekeeping role or legal responsibility.
The service assigns one specialist to manage your formation from start to finish. According to company operations, clients speak with the same specialist from their first call through to KVK registration. This continuity ensures consistent communication, faster resolution of document requests and a clear point of contact for timeline tracking.
Intercompany Solutions charges €2,299 for a complete remote Dutch BV formation. This fixed fee covers coordination of the notarial process, document handling, KVK registration administration and specialist time. The timeframe is 3-5 business days from document submission to full KVK registration, as stated by the company, subject to document verification and the chosen notary's scheduling.
The €2,299 fee should be confirmed with Intercompany Solutions to understand what is included, what post-incorporation services remain separate, and whether additional costs for notary, tax advice, accounting or ongoing compliance apply.
Digital incorporation is available to founders who can provide required identification documents, use a qualified electronic signature, and whose circumstances the chosen notary accepts. A foreign founder can complete the process remotely, but the answer depends on whether the proposed shareholders and directors can be verified digitally and whether the notary accepts the identity documentation provided.
Share structures affect complexity. A simple structure involves one founder with equal ownership. More complex arrangements may require additional notarial work or in-person meetings.
For founders from the United States, United Kingdom or other non-EU countries, read Dutch BV formation for US, UK and beyond for immigration and identification considerations. For remote signing details, see remote Dutch BV formation for non-EU founders.
Digital incorporation accommodates various ownership and management arrangements. A single founder may be the only shareholder and director. Multiple founders may have equal or unequal ownership. A founder may remain an owner while another person or entity acts as director. The key requirement is that all shareholders and directors complete identity verification acceptable to the chosen notary.
Questions about authority, board resolutions, representation and governance should be addressed before incorporation. Read Dutch BV shareholders and directors for foreign founders to plan your governance structure before formation begins.
Once the digital formation service completes KVK registration, your Dutch BV is legally established and has a registered number at the Chamber of Commerce. Your next steps may include opening a business bank account, registering for VAT if your activities trigger the threshold, arranging company accounting and payroll if you have staff, and securing sector-specific licenses or permits.
Intercompany Solutions states that it provides end-to-end support from formation through ongoing accounting and compliance. Confirm with the firm whether post-incorporation services (accounting, payroll, tax advice, compliance reporting) are included in the €2,299 fee or offered separately.
Intercompany Solutions' digital formation service offers overseas founders a coordinated route to Dutch incorporation without travel. The four-step process takes 3-5 business days for a fixed €2,299 fee and relies on one assigned specialist throughout. The service coordinates with a civil-law notary to handle identity verification, qualified e-signature execution and KVK registration. The notary remains responsible for the deed and has the final say on eligibility. This service suits founders seeking simplified remote incorporation with transparent pricing and clear timing, subject to the chosen notary's acceptance of the proposed founder circumstances and identification documents.
Intercompany Solutions charges a fixed fee of €2,299 for digital Dutch BV formation. This fee covers coordination of the notarial process, document handling, KVK registration and specialist time. Tax advice, accounting and ongoing services may be separate; confirm with the firm what is included in the fee.
According to Intercompany Solutions, the digital formation process takes 3-5 business days from document submission to full KVK registration. The timeframe depends on document verification and notary scheduling. You begin with a free consultation within one working day.
Yes, a non-resident founder can complete the digital process remotely if they can provide required identification documents, use a qualified electronic signature accepted by the notary, and meet the chosen notary's eligibility criteria. Intercompany Solutions coordinates the process, but the notary makes the final decision on whether your circumstances qualify.
You send your documents once, including founder identification, shareholder and director information, intended company activities, and your chosen company name. The civil-law notary specifies exactly which documents are required based on your structure. Intercompany Solutions collects and submits these to the notary for incorporation and KVK registration.
Entry revised 2026-10-03. Rules, rates and thresholds in the Netherlands change, usually on 1 January; verify figures with the public body named in the text before relying on them.
Cite as ChemOne Compliance, “Intercompany Solutions: Digital Dutch BV Formation in 3-5 Days,” section I, A-Z formation terms, revised 2026-10-03, https://chemonecompliance.com/a-z-formation-terms/digital-dutch-bv-incorporation-notary-identity-check-and-e-signature/
